SMCA COMMITTEE AND AGM MINUTES
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SIDECAR MOTO CROSS ASSOCIATION OF GREAT BRITAIN
Committee Meeting on 7th October 2006
At
The Renaissance Hotel, Reading
Present: Sue and Les Batten Sue and Steve Tye
Pam and Roy Humphrey Keith Barton
Martin Guilford Paul Pelling
Sue Kemp Steve Geraghty
Chris Helm Mark, Joe and Daniel Millard
Apologies: Robert Batten, Roy Barton and Eric Maguire
Minutes of Previous Meeting
Presented at meeting.
Matters Arising
It was mentioned that Craig Burt did not receive any official presentation of the trophy that he won last year for Passenger of the Year as he was in Australia. It was agreed that it would be mentioned before the presentation of the trophy this year.
Chairman’s Report
Les Batten had written his report and this was presented at the meeting. There was a discussion on the following:-
Committee Meetings
- Perhaps look at having three meetings per year rather than four. It was agreed that the August meeting is usually cancelled due to various commitments/holidays etc.
- It was also suggested that perhaps there should be a couple of sub-committees to discuss certain topics e.g. the Dinner and Dance, Dirt Bike Show etc. These may need be to be held at a sidecar meeting or something similar. To be discussed further at the next meeting.
Secretary’s Report
Sue Batten said that she still isn’t getting MX Management Committee Meeting notes either by post or via e:mail. Roy Humphrey to investigate.
Membership Secretary’s Report
Unfortunately Garry was unable to attend the meeting but the following was discussed:
- Whether Garry Patey could put the date on the spread sheet when a new member joins the Association. Les to contact Garry.
- Les to ask Garry to e:mail Sue Tye an up to date list of members – we had 133 as of 11 September 2006.
Press Secretary’s Report
Chris and Jan are doing a great job in getting reports in the TMX plus bits for MX247, ACU Mag etc. It was agreed that the reports in TMX have been better this year.
Steve Tye proposed a vote of thanks to Chris and Jan regarding all their efforts in getting results/reports in papers etc. Agreed.
Treasurer’s Report
- Telephone banking is now up and running – working well.
- The treasurer reported that we have the following funds:
Current Account: £474.39
Savings Account: £1,439.89
- The following has been paid out recently:
£500 donation Des Nations Team Race
£200 UMX Programme advert
£174 Printing of SMCA Bulletin
- The deposit for the Dinner and Dance has been paid and a confirmation letter received.
- The hotel will require money soon for the Dinner and Dance.
- It was agreed to let Sue Geraghty have the paying in book to allow her to pay cheques received for Dinner and Dance straight into the bank.
Bulletin Editor’s Report
- The last bulletin went out before Pam had chance to read and edit it.
- Pam has received nothing at time of committee for the next Bulletin which should have been at the end of September. Steve Tye said that he would put something together re: the Des Nations.
- The Bulletin will now go out at the end of October.
- There should also be something in the Bulletin to remind members that they can put adverts in free of charge.
- All agreed that the new format of the Bulletin is good.
Dinner and Dance
- Not many tickets have been taken up yet. There was a discussion whether or not we should send out a mail shot reminding everyone about the Dinner and Dance. Pam said she will do the mail shot if needed as she has all details etc. on her PC. Pam and Steve to check to see who has already ordered/had their tickets.
- We have the big function room again this year and also looking into having a mobile bar in the room.
- Speaker – it was agreed to ask Tucker Dow.
- Barry Williams is once again doing the disco/entertainment this year.
- Awards
The awards were discussed at the meeting and agreed upon.
It was also agreed that the following awards will now only be voted on by SMCA Committee Members:
Outstanding Services to Sidecar Cross
Driver of the Year
Passenger of the Year
Best Newcomer of the Year – the criteria for this award is – that prior to 1 January the nominee/recipient should not have ridden in: British, Clubmans, AMCA or UMX Championships
I have not typed anything up regarding recipients etc. in these notes – just in case!!! But I have all the names written down. If you want me to put them in please let me know
- Cyril Palmer Award – presented to the winners of the Clubmans.
- Under 21 Driver/Passenger – Sue Kemp and Paul Pelling to sort out.
- It was agreed that the Auction (money to go to a charity) will be held every two years.
Any Other Business
Clubmans Championship
- It was agreed that it was a very successful year for the Clubmans series – plenty of rounds and full line ups. Now looking for clubs to run the Clubmans in 2007.
- Steve to look at possibly amending the rules regarding eligibility etc. before the next ACU Management Meeting in December – feedback to the committee beforehand.
British Championship
Unfortunately Roy Barton was unable to attend the meeting but the following was discussed.
- Sponsorship is nearly tied up for the overall series.
- Tracey Thacker is looking to get various sponsors. We are looking at sponsorship between £500-£1000.
- There are not enough clubs coming forward to run the British Championship in 2007. Sidcup have already said no to running a round.
- Some of the possibles are:
Torridge
Frome
Brampton
Passenger Age Limit
There was some discussion on this and Roy H gave the reasons why the ACU would not allow a licence to a 15 year old unless he/she was assessed first.
Paul Pelling and Martin Guilford to look into becoming assessors. Paul now has the first aid requirement.
John Mitchel’s Training Day.
An ACU coach/trainer will be required and each trainer can have between 7-9 riders. Steve Tye to speak with John.
Sidecarcross.com – to be discussed at the AGM in January.
SMCA Registered Address – Les to contact Gary Thompson to discuss.
Membership Fees It was agreed that Membership Fees should go on the Agenda for the first Committee meeting of 2007.
Sidecar Grading List – Les to look at getting this in the ACU Handbook.
Physical Training Day - There was a discussion on organising a physical training day. To be discussed at next meeting. Martin Guilford, Rob Batten and Mike Turner would probably organise the event.
Venue - It was agreed that a new venue needs to be found for Committee Meetings. Chris Helm to look at a sports and social club where he used to work and Les to speak with the new landlord at The Lamb at Theale.
There being no other business the meeting closed at 18.00